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INFORMATION CLAUSE ON PERSONAL DATA PROTECTION (GDPR)

Further to the fulfilment of the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – “GDPR”), we’d like to inform you about the principles of processing your personal data, and your relevant rights:

1. Your personal data administrator is TREPKO S.A. with its registered office in Gniezno (62-200), ul. Roosevelta 116. You may contact us by phone: +48 61 426 50 41, or e-mail: trepko@trepko.pl.

2. The Administrator has appointed a Personal Data Inspector who can be contacted by e-mail: cezary.sadowski@rodo.pl.

3. Your personal data shall be processed in accordance with the GDPR in order to:

a) Recruit and hire employees, young workers, apprentices and interns; grant social benefits.

b) Delegate employees to companies cooperating with the personal data administrator.

c) Provide labour outsourcing for the personal data administrator.

d) Cooperate with external entities in design of the manufactured machines.

e) Participate in research and development projects financed from external sources (EU and state).

f) Advertise, sell, and service the manufactured machines.

g) Supervise personal movement on the plant premises (passes and visual monitoring).

h) Cooperate with external entities in concluding agreements, contracts, orders, deliveries, etc.

4.Your personal data shall be processes based on the following legal bases: consent of data entity, labour code, agreements concluded between companies, provisions of both the domestic and EU laws concerning personal data protection. In special cases (vindication, plant movement monitoring), legitimate interest of the personal data administrator shall be the legal basis.

5.Giving information about yourself is a necessary requirement to enter into the agreement with us, and the needs related with the Labour Code and other legal acts. Failure to give this information will make it impossible to enter into the agreement.

6. With regard to the processing of your personal data referred to above, your personal data shall be received in particular by:

a) Persons authorised by the personal data administrator.

b) Relevant entities of public and self-government administration within the scope and for purposes resulting from general valid law.

c) Companies rendering services in particular within the scope of: personal data protection, IT support, computer programming, training courses, financial, insurance, medical assistance, leisure assistance, equipment servicing, organisation of excursions.

d) Research and development establishments.

e) Educational establishments.

f) Entities providing auditing services.

g) Other entities which process personal data under relevant agreements concluded with TREPKO S.A., for which TREPKO S.A. is the administrator.

7. Your personal data shall be stored for the period necessary to pursue the objective stated above, and after that time, for the period consistent with the provisions of general valid law. Staff data and OHS data are stored under valid regulations. CV documents are stored over the recruitment period. Data obtained in the course of projects co-financed from external sources shall be handled in accordance with the requirements of these projects. Other information shall be handled in accordance with the by-law on storing documents and records, however, no longer than it is necessary.

8.With regard to the processing of your personal data, you are entitled to the following:

a) Right to access your personal data.

b) Right to request your personal data to be rectified (amended) – where this data is incorrect or incomplete.

c) Right to request your personal data to be removed (so-called right to be forgotten), or their processing to be limited.

d) Right to transfer your data (whenever possible).

9. Where personal data is processed under the person’s consent to process their personal data (art. 6, section 1, letter a of the GDPR), you are entitled to withdraw this consent at any time. The withdrawal shall not influence the compliance of the processing performed under the consent prior to its withdrawal with valid law.

10. Should you observe our company’s infringement of the security of personal data processing, it is possible to lodge a complaint with a supervisory body. Current address of the supervisory body is the following: Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa.

11. You are obliged to give your personal data where a provision of law or an agreement concluded between the parties is a condition for personal data processing.

12. Our company does not profile personal data. Should there occur a need to process the data while holding information on the person other than that indicated above, we are obliged to inform that person as to where and why we are going to process that data. Your data shall not be processed outside the European Economic Area.

13. The personal data Administrator uses visual monitoring on the plant premises to ensure protection of the employers property, GPS monitoring in company cars to control correct performance of official duties, and safeguard the property against robbery, monitoring of official computers to check the way the employees use their work time, and proper use of official equipment.